Onboarding New Agents

Onboarding New Agents with HGAR & OneKey® MLS

Do you know someone who wants to get their real estate license?

Requirements/Instructions and links to obtain a real estate license: https://dos.ny.gov/real-estate-salesperson

75-hour Salesperson qualifying education courses offered through HGAR:

Successful completion of the 75 Salesperson Licensing Course includes passing the final exam at the end of the course

Real Estate Licensing Fees

  • Cost of 75-hour Salesperson Qualifying course: varies
  • NYS Written Exam: $15
  • Initial Application fee: $65 + $10 surcharge (effective Jan 20, 2022)

Must hold a valid New York State Real Estate License. (search DOS for active licenses)
Include copy of license OR DOS printout OR write License Registration Number & Expiration date on Application.

Applications:

HGAR REALTOR® Application: Application to join the Hudson Gateway Association REALTORS® (Also includes New York State Association of REALTORS® (NYSAR) and National Association of REALTORS® (NAR))

  • Dues: $100 Initiation Fee + $498 Annual Realtor Dues (Prorated Monthly – Dues schedule)

An agent already a primary REALTOR® member in good standing with another association may join HGAR as a secondary member and would pay local HGAR Dues Only (A Letter in Good Standing from Primary REALTOR® Association must be submitted along with HGAR REALTOR® application)

OneKey® MLS Subscriber Application: (licensee/agent): MLS Rules require that all licensees affiliated with Broker Participants, subscribe to OneKey MLS unless that licensee is an active subscriber to another MLS. (Must hold REALTOR® membership. If REALTOR® membership is held elsewhere, a Letter in Good Standing from Primary REALTOR® Association must be submitted along with Subscriber application)

  • Fees: $200 Subscriber Start-up Fee + $110 Annual Subscriber fee (prorated monthly)
  • If you have a licensee who is a member another MLS and does not need access to OneKey® MLS please fill out the Waiver Form of OneKey® Subscriber Fees.

Reminder: ALL Dues and Fees are Non-Refundable

New Member Orientations:

HGAR New Member Orientation:

  • The New Member Orientation is a requirement for membership in the Hudson Gateway Association of REALTORS®.
  • Failure to attend the HGAR New Member Orientation within 30 days will result in the suspension of membership and access to OneKey® MLS.
  • This course will also satisfy NAR’s Mandated Code of Ethic requirement. Current Period: January 1st, 2022 – December 31st, 2024.

HGAR New Member Orientation Schedule

OneKey® MLS Orientation:

  • The MLS Orientation goes over the Rules & Procedures of Onekey® MLS.
  • Although it is only Mandatory for Brokers to attend, we strongly suggest that anyone using the system take the course.

OneKey® MLS Orientation Schedule
Additional MLS training Classes


SentriLock Lockbox is the lockbox system used by OneKey® MLS

The service facilitates convenient and secure access to OneKey MLS listings. There is a lockbox access fee for the service, which includes an App on the members mobile device which can provide access to the SentriLock lockbox key containers. Members can submit the lockbox access form with payment and upon processing, they will receive an email confirmation with additional information for Registration and Account Activation.

  • Lockbox access: $132 (July - June, prorated quarterly)
  • Lockbox lease:  $110 each + tax

Lockbox Lease & Access form

Does your office assistant/admin need access to the office lockbox inventory to assist with temporary access?
If so, the Broker/Office Manager needs to send an email request to support@HGAR.com


Visit: https://dos.ny.gov/real-estate-broker for application/fees and info on obtaining a branch office license.

Once you have been issued a license for your new branch office with the department of state you can submit the paperwork to us for a branch office.

  • HGAR: No additional Fee for a branch office
  • OneKey MLS Fees for a branch office: $630 ($450 Branch office Start-up Fee + $180 Monthly Participation Fee)
    OneKey MLS Participant application (check off branch office)

Licensees who will be working out of the branch office will need to have their licenses transferred to the branch office with the Department of State before we can make any transfers in our system. (see: Transferring a licensee to your office)


 

A termination of a salesperson or an associate broker license must be completed online with the department of state before we can make any changes in our database.

Note: It is a Department of State (DOS) policy that the principal broker terminates a licensee on the DOS website within five days from the date the licensee leaves the broker’s employment.

Instructions on Terminating a license can be found on DOS under FAQs:

https://dos.ny.gov/real-estate-broker#faqs (Scroll down to the Termination/Change Association section)

What HGAR needs from you:

Reminder: When terminating an agent from your office make sure you assign any Active listings to another agent in the MLS System.


Transferring a salesperson or an associate broker license must be completed online with the department of state before we can make any changes in our database.

Note: You cannot transfer a licensee to your office until the previous broker has terminated the licensee from their office.

It is a Department of State (DOS) policy that the principal broker terminates a licensee on the DOS website within five days from the date the licensee leaves the broker’s employment.

Instructions on transferring a licensee can be found on DOS under FAQs:

https://dos.ny.gov/real-estate-broker#faqs (Scroll down to the Termination/Change Association section)

What HGAR needs from you:

If the licensee is an active HGAR Member/One Key MLS Subscriber:

If the licensee is NOT an HGAR Member/One Key MLS Subscriber:

  • Follow the steps under "You have a new licensee who is going to join HGAR & OneKey® MLS, what do they need?"

Please note: If a salesperson or an associate broker license has expired and they are switching companies, the new broker must transfer the license to their company before they can renew their license. (See above on how to transfer a license)


New York Department of State (DOS) Requirements for Continuing Education:

New licensing requirements took effect on July 1, 2021

There is no more “grandfathering”, meaning ALL LICENSEES MUST COMPLY WITH THE CE REQUIREMENTS

All licensees must complete 22.5 hours of CE credit, including:

  • 3 hours of fair housing education
  • 1 hour agency education (2 hours if in 1st license cycle)
  • 2.5 hours of ethical business practices
  • 1 hours of recent legal matters
  • 2 hours of Implicit Bias education (effective September 21, 2022)*
  • 2 hours of Cultural Competency education (effective September 21, 2022)*

*If your real estate license expiration date is September 21, 2022 or later, you must also complete these requirements in order to renew your license.

Visit NYS Department of Licensing Services to learn more about renewing a license
Broker's license renewal
Salesperson's license renewal 
Click here for HGAR Continuing Education Course offerings


Realtors are required to complete periodic Code of Ethics training of no less than 2 hours, 30 minutes of instructional time. The training must meet specific learning objectives and criteria established by the National Association of REALTORS®. 

Current Period: January 1, 2022– December 3, 2024.

HGAR New Member Orientation:

  • The New Member Orientation is a requirement for membership in the Hudson Gateway Association of REALTORS®.
  • Failure to attend the HGAR New Member Orientation within 30 days will result in the suspension of membership and access to OneKey® MLS.
  • This course will also satisfy NAR’s Mandated Code of Ethic requirement. Current Period: January 1st, 2022 – December 31st, 2024.

HGAR New Member Orientation Schedule

OneKey® MLS Orientation:

  • The MLS Orientation goes over the Rules & Procedures of Onekey® MLS.
  • Although it is only Mandatory for Brokers to attend, we strongly suggest that anyone using the system take the course.

OneKey® MLS Orientation Schedule
Additional MLS training Classes

Useful links